Business Communication
According to William Scott in his "theory of organization," says corporate communications as "a process that guarantees the transmission and reproduction of ideas, comments to define the actions that will achieve the goals of the organizations included.
Business Communication is used to promote a product, service or organization, the data transfer within the company or to address legal and other issues. There is also a way to include in a supply chain, for example, consumers and producers.
Enter into its most basic level to the goal of communication in the workplace employees with the necessary information to do their job.
Business Communication may also refer to the internal communication. A communications director is usually sent automatically responsible for internal communication and messages to employees. It is important that the internal communications right through to a message could be poorly designed or administered to hostility and mistrust lead manages the staff.
There are several methods of business communication, including:
Communication on the Web ? for better communication and improved at any time, any place ? E-mail for an immediate assistance of written communication in the world, reports offer ? it is important to document the activities of a department; presentations ? very popular method of communication in all types of organizations, usually with audio- visual equipment, as well as copies of reports or documents in Microsoft PowerPoint or Adobe Flash, telephone conferences, the expression of a business forum-distance calls that people can send immediately prepared so that information in a central location and face-to-face meetings, which are personal and should be replaced with a written follow-up.
Since communication skills important in business?
In any business, communication is one of the internal and external relationships. The company's success is communication and it has become important for the following reasons:
Increasing the size of a business enterprise have enormously grown in the magnitude of the operation. A large company now employs thousands of people and plants and offices in various parts of the world. The company's headquarters must be in close contact with the branches. Effective communication is necessary for this purpose.
Increasing specialization: the division of the results of work in the various activities of different departments. Because of the narrowness of all departments tend to abuse their work. Good communication is essential to ensure cooperation and mutual understanding between the various departments. Otherwise, the organization can not function without problems. For example, if there is no communication between the departments of production and sales, the sales department to the book that can not handle the production.
Technological progress: The rapid development of science and technology lead to the obsolescence of technology and knowledge transfer. To take to improve or modernize technology, management must convince employees to new technologies. Staff training is required to update their knowledge and provide the necessary skills to implement new technologies.
Tough competition: the liberalization and globalization have led to intense competition between the various sectors. Persuasive communication in the form of ads, personal contacts and advertising is essential for survival in a race.
The labor movement in all areas of the economy are very strong and powerful trade unions. Management should consult with union leaders on various topics. The regular exchange of information and ideas between management and the union helps to maintain healthy relationships between them upright.
Human relations: effective communication between management and employees is necessary to develop mutual trust. Employee participation in decision-making processes and other means of communication to employees develop a sense of belonging and loyalty to the organization.
Public Relations: The company expects more of the directors. Government Affairs must hold, dealers, suppliers, investors and other areas of the company and informed about their contribution to society. PR helps companies improve their image in society and large companies employ professionals to do.
Personal Property: Communication skills are critical to success in all jobs. Executives to conferences, write papers and hold interviews. The ability to communicate effectively is also important for career advancement.
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Communication skills essential for managers
Good communication is the basis for good management skills. In fact, communication skills for managers are part of management studies as well. All the main candidates for this training. It is not only essential for the growth and success, but also for personal development.
However, only theoretical knowledge is not sufficient. If a manager is not the ability to communicate, that would be a mistake. You can find all the necessary technical skills to learn about the activities and actions, but can not communicate effectively. This failure dwarfs the other skills.
In general, the main problem is that the cost of communication is not. Moreover, in some cases there is no effort to introduce on behalf of the organization, activities and plans to improve the communication skills of managers.
The real question here is how you develop these communication skills for managers. The answer is innovation, and a little effort. Here are some of the specific ways executives can improve their communication skills.
The first thing to do, the organization needs to measure the communication skills of managers through an evaluation of the performance of their operations. The personnel department of a company, certain performance goals and specific activities. And various surveys and inspections lead throughout the year to measure the communicative skills of managers and supervisors.
Another method is to provide training for managers in order to convey the interpersonal communication skills. With this type of training, managers should issues such as measuring the quality of personal communication are taught how to give the barriers in communication and a good development of interpersonal behavior, to recognize to create healthy relationships, not skills-verbal communication, developing active listening, feedback and preserved.
In addition to these, should a series of communication activities organized to develop the communication skills of managers. These activities include the organization of a release test for each area of ??responsibility of the crib. Regular group meetings and workshops to be made on personal communication skills.
A bulletin or newsletter that is sent to all employees in a particular area of ??activity. It should be the administrator explained the importance of the need of entrepreneurs and what they show you ways to meet those needs.
There should be regular meetings, not to verify the performance of all employees of the company, as the practice of six monthly or quarterly reviews. This warns administrators to keep them.
Finally, the most important advice to develop communication skills for managers is to recognize their strengths and weaknesses. Can only managers in the potential it is a good communicator.
The role of communication in the workplace
Most organizations understand the necessity and importance of effective communication in the work and thus to improve their level. These organizations are convinced that communication is central to all activities and everything else revolves around him.
To achieve the desired level of communication in the workplace, continuous efforts are required. Any breakdown in communication leads to chaos and the workplace in order to win. To avoid these situations, companies should carefully at the criteria. The good flow of communication in the workplace, to ensure harmony between all people exchanges. Any lack of communication or lack of communication makes coordination between the various departments.
The methodology for effective communication and working conditions across the enterprise. And the size and aims to play an important role in selecting the best method to use. In a large organization with written and oral communication are crucial for the organization of verbal communication alone would be small enough.
Communication is an exchange of information and helps people understand the possible results of business processes. It is therefore important that the chosen means of communication in the family of all people so that to preserve the people and provide information. To increase the effectiveness of communication in the workplace, is a balanced mix of formal and informal means beneficial. Gossip and rumors are really effective means to disseminate information and receive feedback.
Communication will help determine and achieve personal and professional goals. This is important for executives and managers to communicate with younger people and to clarify your doubts. Regular interaction between managers, ensuring the relevance and accuracy of the information. This helps managers build positive attitudes and their beliefs strengthened.
Effective communication can be through various internal journals, magazines, brochures and on the intranet. You may as official proof of completion of an event and more information to serve.
Effective listening and confidence of the speaker are two essential elements that people can focus on communication. Although communication should always keep communication goals in mind and to avoid harm to others.
Communication in the workplace makes a connection between people from different departments and made them a specific identity. Effective communication helps people save their valuable time and increase productivity and employment.
You should provide the advice of the recipients of information, that communication has taken place. Without an adequate response, the communication process is incomplete.
Different types of information in an organization on a daily basis spread, but people need to understand what is relevant information for them and what is not. Communication at work helps people understand what is expected of them and how you can transform your talent into performance.
Have the primary impact on the great communication skills can a company is its employees. If you feel employees can easily communicate with management, the communication of the work of the most loyal and enthusiastic hard. The company is a better place to be working with a higher production.
Another advantage is that good communication skills would significantly reduce errors and misunderstandings. If there is an enhanced and effective interaction between employees, there will be fewer mistakes and misunderstandings. This is advantageous for a company that could save much time, effort and money for the company.
Communication skills play an important role in the sale. Then people will understand how and why customers should in turn increase the company's operations are handled. Can give examples of the benefits of good communication skills a company, while there are many more advantages today.
The achievement of Corporate Communications
Effective communication is one of the most important prerequisites for entrepreneurial success. For this reason, many organizations in building a network of internal and external business processes involved in effective.
Effective communication of the company, an organization can better view of the market. Helps you create a good brand image and improve relations with the public and the media. It helps to motivate an organization and leadership skills and share the values ??of corporate culture. With an effective business communication, employees can easily learn about the corporate culture, vision, plans and strategies.
In addition, it enables organizations to achieve a better trade talks and strengthen the bond with their customers. Therefore, for a successful organization to reach employees with excellent communication skills for companies.
People with good communication skills are very successful in motivating others and therefore tend to lead people into the desired direction in an efficient manner. Business communication leads to good corporate governance. Empower an organization with effective communication skills are required for some stages.
To determine the degree of lack of communication, a study must be made in the form of questionnaires and one by one, if possible. This is very useful to know the cause. After receiving comments, the review takes place and all areas that relate to the problem are working. It is important to consider these areas in order to avoid future problems.
Take all necessary steps to remedy the situation. Properly from changes and improvements for those affected by them informed. Does have a positive effect on people. Sometimes it is also possible for organizations to eclipse conditions to their business goals. You must understand the importance of effective corporate communication and its impact on society.
This is an organization, both internally and externally. Negative news floating in the organization should immediately be resolved through effective communication. Otherwise it is a faith and on the productivity of people with the organization.
All persons who need training in communication should always be the power, and should be checked at regular intervals. There are organizations that their employees in such programs. And, many organizations have benefited from these training programs.
Think you can not forget that business communication is a two way process and the positive results achieved through the joint efforts of organizations and individuals. To be successful, they must understand and contribute.
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Dr.R. Senapathi, Director of Management Studies, Faculty of Engineering Adhiparasakthi, Melmaruvathur, Tamil Nadu, India.
E-mail: drsenapathi@gmail.com
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Solutions to improve business communications
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